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I was told the fonts were not embedded in my PDF file. What does that mean?
When you create a PDF file of your book document you need to make sure you embed your fonts in the PDF file. This ensures that if the person who opens the document does not have the font you used on their computer that they are able to view and print the file with the font you used.
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How you embed fonts in your PDF depends on which program you are using to create your PDF. Below we will show you how to embed fonts from a Word document using Adobe Acrobat and Microsoft Word.
- Open your document in Microsoft Word
- Choose File > Print
- Choose Adobe PDF as your printer
- Click on Printer Properties
- In the Default Settings choose PDF/X-1a:2001. This setting will automatically embed all of your fonts and is the recommended settings for the majority of printers.
- You will also want to set the Page Size drop down the the size of your book set in Microsoft Word. If your page size does not show in the drop down menu click on Add then add your book's page size as an option.
Microsoft Word Save as PDF (Available in Word 2010)
- Open your book's document in Microsoft Word
- Click on File > Save As > and choose .PDF as the file type
- Check the Optimize for Standar' option
- Click the drop down arrow for Tools (next to the Save button) and select Save Options
- Check Embed all fonts in this file
- Uncheck Do not embed common system fonts'
- Click OK
- Click the Save button
Verify your PDF has all fonts embedded
After creating your PDF it is a good idea to verify your PDF has all fonts embedded. You will need Adobe Reader to view your PDF and check your settings. Most computers have Adobe Reader installed by default. If you do not have it, or if you have an old version, you can donwload the most recent version for free here.
- Open your PDF in Adobe Reader (your PDF should automatically open in this program if you have it installed).
- Click on File > Properties
- Click on the Fonts tab
- Check to make sure that every font listed shows (Embedded Subset) after the font name. If it does not, the font is not embedded in your PDF.
Author: Kimberly Martin